How to Plan an Event?

There are so many steps involved in planning a successful and event. Let it either be a small birthday party or a grand award function. If the planning goes wrong, everything goes out of focus. Every event consumes a lot of energy and hard work. Plan ahead and effectively so that you have nothing to worry about throughout the Party time. Below are a few suggestions that may help you keep your party stress free, fun and happening!

Steps to focus while planning an Event

Prioritize:

Make a list of everything you need to execute before the actual party. List out everything you need to buy, everyone you need to invite, everything you need to make, prepare, and cook. For big events, the best would be to involve an event management group or catering team so that you are also able to enjoy your party. For smaller events that you host at home; make a list of necessary groceries, so you’re not making last minute trips to the market.

Plan A Menu:

Setting a quality menu for a group of people based on their standards is always a big challenge. If you are a master in kitchen and love to treat your gang with a variety of dishes, go ahead. What if it’s a mass or at least a group which you cannot manage? Or if cooking for a group put you under stress? If the number of guests are limited; you can takeout from your favorite restaurants, or even gather there to have the party trying potluck. If you choose the potluck route, always be specific when giving out menu assignments to your guests so you don’t end up with seven desserts and no main courses. For big events the best would be to choose the preferred menus and hand over the charge to event managers or caters to coordinate it professionally.

Food and Drinks:

If you decide to have the party at your home or a private space where you organize and cater yourself, store your beverages in an ice chest. Beverages only take about an hour or an hour and a half to chill with ice. Keep your refrigerator space utilized for food storage.

Cleanliness of Space:

Look for a local cleaning service that offers cleaning services or hire someone to help tidy up your space before your event, throughout your party and after it’s over. To save a few bucks if you decide to take up the role, make sure you bribe your kids or close relatives to help you out. Don’t be Superman or woman and attempt to take on the task by you alone!

Presentation Is Key:

If you assign the task to an event management team, you can sit and relax or else, make sure you establish a theme for your party, and stick with it. Buy or design your decorations items matching the occasion. Use reservation tags on seats for your VIP’s who may be late or coming in a scheduled time. Fixing those tags in selected tables guides your guests to know where to sit and enjoy their food. The table linens should match the theme of the party. Including a background score matching the theme will get the guests refreshed.

Enjoy:

The most important part of hosting an event is to make sure you as well as the guests enjoys it. Make sure you give attention to all the guests who have joined which give room for them to enjoy the day at their best. Assign jobs to willing friends or family members. If they offer you a help, it means they don’t mind helping. So go ahead in give roles and responsibilities to them. Keep in mind that you are throwing this party. It is not only for your guests, but also for you to enjoy!!!

Source : http://blog.veadhi.com/how-to-plan-an-event/