Learn nine important tips for making a product failure into a customer service opportunity. Instead of making your customer angry you will turn them into raving fans.
No one wants a product to fail, but it happens. The way you deal with failure can create significant opportunity to enhance customer loyalty. But, if handled poorly, it gives your customers the excuse they need to buy from your competitors.
Your customer views product failure as an emergency, especially if it affects business operations. Take a dentist, for example. If his or her vacuum system stops working, the office must shut down until it's repaired. This is inconvenient for the dentist, the staff, and the patients. It also represents loss in business revenue until the system runs again. This kind of situation is high priority for field service organizations servicing dental offices.
In industrial settings, when a product fails, you may have to deal with irate customers who have spent lots of money with your company. This can be a golden opportunity to show customers that you support them with speed and efficiency.
"90% of what I deal with starts as a problem, but I don't look at it as a problem. I look at it as an opportunity to delight a customer," says Michel Yasso of MSR Consulting Group.
Customer service organizations offer the following steps when first contacted by a customer with a problem. Field service organizations should follow the same steps:
Your customers know that things will break, but they will be upset anyway. Your ability to react quickly and efficiently is crucial.
Sometimes, field service doesn't go as expected. It may be appropriate to escalate to your customer's executive management, especially when situations involve significant disruption in business. In these cases, your service executive or director should call the customer C-level executive and apologize. Give realistic estimates for repair, and perhaps, tell the executive you are going to make suggestions, after the issue is resolved, about how to avoid future disruptions. This may include things like more frequent maintenance or the purchase of redundant systems for critical business processes.
Professor Morris Cohen of The Wharton School notes, "The objective of service is to generate customer satisfaction. And satisfaction results from the difference between the customer's perceptions of service versus the customer's expectation for service. If the perception is greater than the expectation, the customer will be satisfied or even delighted." The opposite is also true, no matter the objective quality of service. So, set realistic customer expectations, and strive to exceed those. You will have delighted, loyal customers.
© 2013 Laura Lowell
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