There are many ways of protecting a business, but one often overlooked way is that of offsite data storage. If you have never heard of this crucial part of business planning and protection, it is time you learn by reading this article.
Over the past 20 to 30 years, most business data has been converted to digital form. Previously businesses would keep records on reams of paper. Now it is common to keep documents strictly on a server.
This practice is effective because it allows the business to keep records organized while also being practical.
But what happens if the information stored on the server is somehow lost? There are two possible conclusions.
The first is that the files were not backed up and is therefore lost. This is a devastating situation for the owner.
The other conclusion is that the business had its files backed up and can use the backup information now. The latter is obviously the more appealing ending, but why? And what is offsite data storage in the first place?
Basically, offsite data storage is a means of storing important information in a remote location. Suppose you have all of your information stored on your own web server. If something were to happen to the server, the information is gone, unless, of course, it has been backed up at a remote location.
To use remote electronic file storage is to ensure that there is a readily available second copy of your files should something happen to the original.
The concept sounds nice, but is there really a reason to use offsite data storage? The answer is a resounding yes! It is, by far, one of the best things you can do for your company.
It is absolutely crucial to have an offsite backup, as not having one can result in having to start over from scratch when you lose the original files. An online backup service provides the best means of remote storage.
An obvious reason for storing your files offsite is that it provides you with peace of mind.
Have you ever spent time worrying about the potential of losing all electronic information your business has collected? It is pretty likely you have, as it is a major concern among business owners.
Offsite data storage provides you with the opportunity to back up your documents in a secure location so that, should something happen to your server, you will still be covered.
Purchasing a back up web server to store all of your necessary information can be very expensive. It can cost a business thousands of dollars, not to mention the fact that you will have to hire more people to take care of the additional web server and keep it from failing.
Even if you have a good web server and skilled employees taking care of it, there is no guarantee that all your files are fully backed up.
That is a clear disadvantage to managing your own backup, which is why it is a great idea to use an expert online service instead. You will be saving money and getting more secure data storage than you would be able to create on your own.
The barrage of storms in recent years that have destroyed many homes and businesses has shown many that it is vital to back things up. Disasters can completely destroy all of your documents and leave you with no way to recover essential information.
When you get your files backed up at a remote location, you are disaster-proofing your business. Should a storm, natural disaster, or some human action occur that devastates your company, you will still have your files to access via the internet.
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