Including Wedding Vendors in Your Reception Meal Plans

The Etiquette of Feeding Your Wedding Vendors

Wedding vendors, such as photographers, DJs, videographers, and planners, often dedicate long hours to ensure your wedding day is captured and celebrated perfectly. It's not uncommon for these professionals to work 10 hours or more, which can be physically demanding. A meal can be a much-needed energy boost, and some vendors even include a meal provision in their contracts.

Who to Include at the Vendor Table

Not all vendors will need to be seated for the meal. Typically, those who are actively working during the mealtime, such as your photographer, DJ, videographer, and wedding planner, should be considered for seating. A vendor table is a practical solution that not only provides them with sustenance but also allows them to network and discuss common topics.

The Cost Consideration

Wedding meals can be expensive, with some costing over $40 per plate. With a guest list that already includes family and friends, adding vendors to the seating chart is an additional cost that needs to be weighed. If you decide to have a vendor table, remember to ask your vendors if they will be bringing assistants, as this will affect your final headcount.

A Personal Touch

When vendors receive a name card, especially one crafted with calligraphy, it adds a personal touch that can make them feel valued and appreciated. This small gesture can go a long way in ensuring they feel included and respected while they work to make your day memorable.

Interesting Statistics and Considerations

• According to The Knot's 2019 Real Weddings Study, the average cost per wedding guest is $70, which includes the cost of food and beverages. This figure can help couples budget for vendor meals (The Knot).
• A survey by WeddingWire found that 68% of wedding professionals said they are typically provided a meal by the couple (WeddingWire).
• It's also worth noting that some venues offer discounted vendor meals, which can be a more cost-effective option for couples.

In conclusion, while it's not an obligation, providing a meal for your wedding vendors is a thoughtful act that can contribute to a smoother, more enjoyable event for everyone involved. It's a decision that should be made based on your budget, the specifics of your vendor contracts, and the nature of your relationship with the vendors. Remember to communicate clearly with your vendors about your decision, so they can plan accordingly.