How do you ensure that customers will react well to an e-mailsales letter? Similarly, what if you're soliciting a job viae-mail, pitching a book idea or any of 100 other situations thatare increasingly handled by e-mail? How do you write e-mail thatwill gain the trust and confidence of your readers?
Will your good looks help? Having lots of money? Being tall?
The answer to all these questions is, of course, no. While thesethings can be a definite advantage in the real world, in e-mail,these factors are invisible. No, when it comes to e-mail, YOU AREWHAT YOU WRITE. (A scary thought for some of us!)
In the everyday world, trust and confidence are influenced bymany things. These include your occupation, signs of affluence,height, dress and looks. It may not be fair, but we *are*judged by these criteria. Tall men *do* have an advantage.Well-dressed people *are* treated better in shops.
In an e-mail message, though, these visual cues are not present,so how do we earn trust and confidence? Here's a posting to anewsgroup that I noticed many years ago. It's as true now as itwas then.
From: xxx xxx Newsgroups: alt.culture.usenet Subject: Re: Musings on readability (longish response) Date: 12 Apr 93 04:53:35 GMT
xxxx xxxx writes: > ... > On the internet, "you are what you write" defines > how people are perceived. > ...
Electronic communications *does* become something of a "you are what you write" situation. Someone who doesn't have the ability to speak clearly will generally do only slightly better when writing. Non-sequiters and poor logical organization will make readers think less of the author as a person to be respected. ... Formatting is *not* wasted bandwidth. Without the assistance of body language and other sideband information available in visual contact communications, other means are found to evaluate the sincerity and intelligence of the person "speaking."
The use of a large vocabulary, attention to proper punctuation and grammar, use of visually attractive formatting, all serve to increase the value of a posting.
In short, style becomes an issue of more importance. Style is certainly an influence in visual contact (why do news anchors wear $500 suits and dresses? - style!) so it should be no surprize that it is important in writing as well.
These two writers have made an important point. How well youwrite is a very significant influence in determining how youre-mail will be regarded.
When all other visual cues are gone, almost all that you canpresent to other people are your words. It's no surprise thenthat those who do not write well will find this disability a fargreater handicap in the textual world of e-mail correspondence.
The message then is clear. If you are what you write, write well!
10 Tips for Better Writing
As a proofreader of business writing, I see many of the sameerrors made again and again. Errors in your writing (be they inadvertising copy, correspondence, or a web site) are moreserious, I believe, than most people realize.
Choosing an Effective Title
"Titles distinguish the mediocre, embarrass the superior and are disgraced by the inferior."
Proposal Writing
Writing to persuade is a tough task, but with a bit of planning it can be made easier and more effective.
