Choose an event venue that your attendees will compliment

Event, the very term refers to a crowd of attendees.  This means you need a venue in a proper location and other accessories. It includes securing sponsors to gathering speakers; in fact the list is never-ending. A challenging and important aspect in choosing a venue is based on the planning process.  It is easier done with these tips for any conference or trade show or even a corporate event.

1. Accessibility: The event venue location is very important to maximize attendance. Firstly, confirm the transportation feature so that attendees arrive comfortably. Next, confirm ample valet or parking services for attendees choosing driving to the venue. Ensure the restaurants and other attractions are close by and open to visit pre or post event.

1. Lodging Accommodations: In case, the venue is not within a hotel, arrange suitable lodging accommodations at a reasonable distance. Also ensure shuttle service to be provided, in case the venue is away from the hotel. If not, arrange the availability of taxi or car services as in expenses for participants.

1. Availability: Zeroing a venue alone is not enough, check the outer space, determine the peak season of the venue. This will have an impact on the traffic amount in common spaces and may exclude the networking event opportunities such as VIP lounge or pool.

1. Cost: Convey your budget constraint from the start to the venue. However, on finding the perfect fit for your event, try to negotiate and lower the cost offering a multi-year contract. Do negotiate.

1. Staffing: Confirm if the ration of attendee to venue staff is enough, will they offer concierge support and security. Also assure if an on-site venue coordinator is available to assist with any unexpected arising issues. Ensure if the staff can help you with promoting your event app or with surveys.

1. Facilities: Look for a venue offering the components you require for the event. The facilities include microphones, stages and audiovisual equipment. Be mindful of the seating arrangements and pay attention to sponsor areas. If possible engage outside vendors.

1. Branding: Branding is the key; ask the venue coordinator about the signage and branding opportunities available in the facility. Check if you can place signage in the elevator or use an in-house electronic marquee.

1. Technical: Check if the venue provides Wi-Fi and charging stations for your attendees. This is an important element to provide. Determine if onsite tech support will be available during the event. This assistance is required as your attendees get aggravated when their device wanders aimlessly searching for Wi-Fi or stalls.

1. Food and Beverage: Generally onsite food and beverage arrangement is available. However, ask if you can bring outside catering or check if special diets or food allergies can be accommodated. They should be ready to manage last minute addition requests.