How to Handle Temporary Staffing Schedules

If you speak with the managers at any small business they will tell you the same thing: handling the scheduling of full-time and temporary workers is often the most frustrating aspect of the job. It is hard enough to create a coherent and structured schedule when you are only including full-time employees. But when you add temporary or seasonal workers into the mix, the whole situation becomes a lot more complicated. And that is where the right employee scheduling software can help you immensely. When you use such software, the whole process of outlining the schedule is easier.

Perks of Staffing Agency Software

The reason why we always recommend staff scheduling software for small businesses is because of how easy the process becomes when you use such a program. Instead of having to create Excel sheets that you are constantly updating, you can use a program that is designed with staffing in mind. Everything from the contact information of your temporary workers to the schedule for the day, can be created and edited using this software. Not only will it make the process easier, but it will ensure there are far less hiccups or missteps when it comes to scheduling workers for various events.

Whether these workers will be present at the main company locations, or they are being hired for some outside event, the process is the same. You will have to round up everyone’s names, email addresses and phone numbers, identify the hours they are willing to work, and then craft a schedule around everyone’s hours. You will have to balance all this with the company’s needs, as you cannot have days with too many or too few workers. If you think such a process is easy, then you have never tried it before! It can be extremely convoluted when not done properly.

Staffing Software Makes Everything Easier

When you find the right staffing software, you can start creating a schedule within the program. For each day, you can set aside hours and add the names of the workers who will be covering those shifts. And since you have the contact information for each worker embedded into the program, you simply create an event, add the staff you hope can work, and they system takes care of the rest.

Planning events or staffing company locations with temporary workers is not easy, but it is necessary. Since you are not paying these employees a full-time wage, they are only paid for the hours they work. It drastically reduces company overhead, but allows the company to service customers and clients with the necessary attentiveness. And now it will be a breeze for you to manage the schedules and needs of these workers, since you will be relying on high quality and reliable staffing software to complete the job. You will never be frustrated by juggling staff schedules again.