Keep your Company Christmas party deposits get your guest numbers correct first time.
Keep your deposits – get your numbers correct.
Working out the number of guests that will attend your Christmas party can be a difficult task for any Christmas party organiser. If you are unable to fulfil your commitment to the event organisers and agents this can sometimes mean a loss of non-refundable deposits. Some of the following suggestions should ensure that your staff Xmas party budget doesn’t get wasted:
-Start early in the year. Although it may sound unusual, many Christmas event organisers have their Christmas party ideas and packages ready before the years previous Christmas events even begin. Ask them for early packages and early deal prices.
-Have a survey ready for your Christmas ball guests for the first working day after the Xmas event, this will give you realistic feedback (from the ones who enjoyed themselves as well as those who rarely do). Ask them for Christmas office party ideas and what they would like to do next year. Use this information to predict numbers of Christmas party attendees for the following year, to maintain a feeling of involvement in their Christmas party.
-Make bespoke invitations to get your guests excited and list the full content; Christmas menu, itineraries and exciting aspects of your chosen Christmas event. This should ensure that members of your company are keen not to miss out on the Christmas Party.
-Get your Christmas party budget from the accountant early. With the Christmas budget in hand and a full understanding of possibilities you can open up some great Christmas party options. Don’t forget to hassle the accountant for extra money – check out the tax free parties article for more details.
-Get Christmas Party numbers before June. By the time all of your guests have returned from their summer holidays the best party dates in the calendar will often have be taken by more organised Christmas party organisers
-Suggest that guests who say they are going to attend and then don’t will be penalised in some way. The best way to do this is to get your manager behind the project. He is ultimately responsible for company morale and the Christmas party is a great opportunity to boost company morale; this should give him a vested interest.
-Ask the Christmas party organisers how many guests their tables sit. The majority of larger Christmas parties will seat 12 guests to a table. This can be used to your advantage whilst not affecting the Christmas event organisers set up. For example: if you were to book 40 guests over 4 tables you will be able to increase your party guest numbers by 8 without complaint – even a few weeks before the event.
-Get In Early! Numbers and deposit loss rarely becomes an issue early in the year when Christmas event organisers are really looking for bookings – you’ll find them more than accommodating!
Making sure your Christmas party numbers are right will ensure that your budget goes as far as it can. If your deposits aren’t lost to Christmas party organisers there will be all the more to spend on that Christmas tipple!Your Christmas Party Just Got Better!
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