SharePoint is often the choice for team collaboration and document management but SharePoint Limitations too need to be taken care of. There are many benefits to using SharePoint, whichever version it might be. But there are a few limitations and restrictions in each SharePoint version that are noteworthy. Let’s see some of these limitations.
SharePoint Online: The maximum number of site collections that can be created in a tenant is 2 million.
SharePoint 2019 server: The maximum recommended number of site collections per farm is 500,000 Personal Sites plus 250,000 for all other site templates.
SharePoint 2016 server: The maximum recommended number of site collections per farm is 500,000 Personal Sites plus 250,000 for all other site templates.
SharePoint 2013 server: The maximum recommended number of site collections per farm is 500,000 Personal Sites plus 250,000 for all other site templates.
SharePoint 2010 server: The maximum recommended number of site collections per farm is 5000 (2000 recommended).
SharePoint Online: Maximum storage per site collection is 25TB.
SharePoint 2019 server: Maximum size of the content database (200GB – 4TB).
SharePoint 2016 server: Maximum size of the content database (200GB – 4TB).
SharePoint 2013 server: Maximum size of the content database (200GB – 4TB).
SharePoint 2010 server: Maximum storage per site collection is 100GB.
SharePoint Online: A maximum of 2000 subsites can be added per site collection.
SharePoint 2019 server: A maximum of 250,000 sites can be added per site collection (2000 recommended).
SharePoint 2016 server: A maximum of 250,000 sites can be added per site collection (2000 recommended).
SharePoint 2013 server: A maximum of 250,000 sites can be added per site collection (2000 recommended).
SharePoint 2010 server: A maximum of 250,000 sites can be added per site collection.
Number of items in a listAll SharePoint Versions: A maximum of 30 million items can be created in a list.
List attachmentAll SharePoint Versions: A maximum file size of 250MB can be added to a list item.
Number of Documents in a libraryAll SharePoint Versions: A maximum of 30 million files can be created in a library.
Blocked File typesSharePoint online: No file types are blocked if allow custom script option is enabled in Admin center. If that option is prevented these file types are blocked (.aspx .asmx .ascx .master .xap .swf .jar .xsf .htc)
SharePoint 2019 server: No file types are blocked.
SharePoint 2016 server: These file types are blocked (.ashx .asmx .json .soap .svc)
SharePoint 2013 server: These file types are blocked (ade, adp, asa, ashx, asmx, asp, bas, bat, cdx, cer, chm, class, cmd, cnt, com, config, cpl, crt, csh, der, dll, exe, fxp, gadget, grp, hlp, hpj, hta, htr, htw, ida, idc, idq, ins, isp, its, jse, json, ksh, lnk, mad, maf, mag, mam, maq, mar, mas, mat, mau, mav, maw, mcf, mda, mdb, mde, mdt, mdw, mdz, msc, msh, msh1, msh1xml, msh2, msh2xml, mshxml, msi, ms-one-stub, msp, mst, ops, pcd, pif, pl, prf, prg, printer, ps1, ps1xml, ps2, ps2xml, psc1, psc2, pst, reg, rem, scf, scr, sct, shb, shs, shtm, shtml, soap, stm, svc, url, vb, vbe, vbs, vsix, ws, wsc, wsf, wsh, xamlx)
SharePoint 2010 server: (ade, adp, app, asa, ashx, asmx, asp, bas, bat, cdx, cer, chm, class, cmd, cnt, com, config, cpl, crt, csh, der, dll, exe fxp, gadget, grp, hlp, hpj, hta, htr, htw, ida, idc, idq, ins isp, its, jse, ksh, lnk, mad, maf, mag, mam, maq mar, mas, mat, mau, mav, maw, mcf, mda, mdb, mde mdt, mdw, mdz, msc, msh, msh1, msh1xml, msh2, msh2xml, mshxml, msi, ms-one-stub, msp, mst, ops pcd, pif, pl, prf, prg, printer, ps1, ps1xml, ps2, ps2xml psc1, psc2, pst, reg, rem, scf, scr, sct, shb, shs, shtm, shtml, soap, stm, svc, url, vb, vbe, vbs, ws, wsc, wsf, wsh)
SharePoint Limitations regarding file size in a document librarySharePoint Online: A maximum file size of 15GB can be uploaded in a document library
SharePoint 2019 server: A maximum file size of 15GB can be uploaded in a document library
SharePoint 2016 server: A maximum file size of 10GB can be uploaded in a document library
SharePoint 2013 server: A maximum file size of 2GB can be uploaded in a document library
SharePoint 2010 server: A maximum file size of 2GB can be uploaded in a document library
SharePoint Limitations in different VersioningSharePoint Online: Maximum number of 50000 major versions and 511 minor versions
SharePoint 2019 server: Maximum number of 400000 major versions and 511 minor versions
SharePoint 2016 server: Maximum number of 400000 major versions and 511 minor versions
SharePoint 2013 server: Maximum number of 400000 major versions and 511 minor versions
SharePoint 2010 server: Maximum number of 400000 major versions and 511 minor versions
Threshold viewAll SharePoint Versions: Threshold for a site view is 2000 subsites, 2000 lists per site. A list view threshold of 5000 items.
Thumbnails, Pdf PreviewAll SharePoint Versions: Generated if image, PDF size is less than 100MB.
Number of Users & GroupsAll SharePoint Versions: A maximum of 2 million users can be added per site collection. A user can belong to 5,000 groups, and each group can have up to 5,000 users. You can have up to 10,000 groups per site (site collection).
Number of lookup fields in a listAll SharePoint Versions: A maximum of 12 lookup fields can be added to a list.
Managed MetadataSharePoint Online: A maximum of 1000 term groups, 1000 global term sets, 200,000 terms can be present in the term store.
SharePoint 2019 server: A maximum of 1000 term groups, 1000 global term sets, 1,000,000 terms can be present in the term store. A maximum of 30,000 terms can be present in a term set.
SharePoint 2016 server: A maximum of 1000 term groups, 1000 global term sets, 1,000,000 terms can be present in term store. A maximum of 30,000 terms can be present in a term set.
SharePoint 2013 server: A maximum of 1000 term groups, 1000 global term sets, 1,000,000 terms can be present in term store. A maximum of 30,000 terms can be present in a term set.
SharePoint 2010 server: A maximum of 1000 term groups, 1000 global term sets, 1,000,000 terms can be present in term store. A maximum of 30,000 terms can be present in a term set.
These are some of the SharePoint limitations. To find out more, Click here
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