Facility maintenance software comes in many flavors including traditional client-server software and software as a service. While both types allow you to manage facility maintenance more effectively, moving to the cloud has several advantages over standalone facility and equipment maintenance software.
Are you thinking of investing in preventative maintenance software? With a myriad of options out there, you'll likely find a work order management system that does a great job of streamlining your work and alerting you to upcoming preventative maintenance tasks. Moving to Web-based preventative maintenance software delivers even more benefits. Below are our picks for the top five:
1. Easily connect your entire preventative maintenance team – With a Web-based work order management system, your entire team is literally on the same page even if located in different areas. Because your preventative maintenance software is hosted "in the cloud," everyone can access the system no matter where they are located using any computer with a Web browser and an Internet connection.
2. Mobile maintenance made easy – Since you can access your preventative maintenance software online, you can update your work orders as you work. There's no need to call a dispatcher in the office to indicate that a project is complete or schedule future work. Instead, simply mark it as complete, add notes, or schedule future work by accessing the software on your smartphone or tablet.
3. Low cost, cloud-based solution that grows with you – With cloud-based software, you can usually avoid large upfront capital investments in software. Rather than paying a hefty fee for the program upfront and individual licensing fees per user, your upfront costs will be minimal. In addition, Web-based preventative maintenance software can easily grow with your department. For example, you can start with just a few users and then add (or remove) users as your staffing levels change.
4. Pay as you go – Most Web-based software providers offer various pricing plans on a "pay as you go" basis. Expect to pay a small fee per user, per month. Not only does this sort of arrangement allow you to avoid the upfront capital investments mentioned earlier, it also keeps your operational costs to a minimum. In addition, since you have little invested, you are not locked into a long-term relationship with the software.
5. No IT support required – Adding users doesn't require setting an appointment with the IT guy nor does customizing a report or work order design. Most Web-based work order management systems are designed to be easy and intuitive to use. In addition to being able to handle the day-to-day tweaks you might want to make to your system without IT intervention, updates and security patches are typically handled by the service provider as are backups. If you do need help, simply call your preventative maintenance software support line for tech support specific to your work order management system.
Moving your work order management system to the cloud allows your entire team to access and use the system regardless if they are across the hallway or on the other side of the world. Since your system is hosted online, you can access and update your data on a smartphone or tablet. In addition, your costs are spread out based on how you use the system with no need for a large upfront investment. You can pay as you go, add and remove users, and manage your system without requiring extensive IT expertise. Isn't it time you moved your preventative maintenance software to the cloud?
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