This article is a comprehensive guide for Graphic Designers, Publishers, and Prepress Operators on how to enhance efficiency when dealing with a large number of PDF files using Adobe Acrobat's batch sequences.
Before diving into the specifics of PDF automation, it's crucial to understand the importance of careful testing and verification of results. Automation can either fix or destroy an entire archive in a blink of an eye. Therefore, it's always recommended to run automation on a copied set of documents, especially when creating a new batch sequence or dealing with critical files.
Adobe Acrobat offers a powerful tool to apply routine commands to your PDF files, saving you time and effort. This tool is known as automated PDF batch sequences. A batch sequence is a recorded playback of commands with your specific settings, executed in the order you specify. This can be applied to a single document or multiple documents.
Adobe Acrobat comes with a few predefined examples, but you also have the freedom to create new ones. The batch sequences you define will be saved and displayed in a list for future use.
Adobe Acrobat includes several simple, predefined batch sequences that can streamline your work and provide insights into their usage. These base batch sequences represent common tasks routinely performed by graphic artists and prepress operators. Interestingly, a PDF file doesn't need to be opened before running a batch sequence on it.
If you're dealing with PDFs that require passwords, the password entry can be automated, or you can specify a security method for these files in your Batch Processing preferences. PDFs that require passwords won’t be processed if you select "Do Not Require password". You can find the Batch Processing preferences in Acrobat's menu, Acrobat > Preferences on Mac OS, or Edit > Preferences in Windows.
Here's a step-by-step guide on how to run a predefined batch sequence:
Files already processed are saved as defined in the batch sequence. When the Progress dialog box closes, your errors should be automatically written to the batch-processing error log.
Adobe Acrobat comes with several predefined batch sequences, including:
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