Impact of Education Management System on Student’s Performance in Academic Institutions

Educational institutions opt for ERP implementation to enhance the repetition, to manage day to day operation in an effective manner and also to improve the quality of the learning experience offered by the institution to its students.

ERP based education management systems are capable of servicing the need of a large volume of student data in an organised and secure manner making it possible for an educational institution to manage student’s life cycle in a better way. Managing student life cycle using ERP student management system makes it easy for educational institutions to maintain a track record for each student.

Advantage of Managing a Student’s Life Cycle Using Education ERP Software

Reduce the Time Spent On Processing Information

One of the key benefits of using the education management system is the time and effort saved in collecting student information manually. The process of storing the information after collection, ensuring its security and then retrieving it when needed was a long drawn process which consumed a lot of manpower. Student’s details regarding enrolment, fee payment, assignment submission, exam results, and library books are centrally stored and accessible by concerned authorities with just a single mouse click on the library management system.

Helps To Understand the Student Better

Having easy access to historical records of a student makes it possible for teachers to understand the student in terms of communication skills, social interaction, academic track records, behaviour and artistic capabilities. This understanding makes it possible for educational institutions to identify and nurture exceptional talent and capabilities of students who need additional help and support to develop certain specific qualities.

Easy availability of details of student counselling provides a valuable source of information on the type and nature of the problem which is felt by a student inside the school premises and how such issues can be resolved. Education ERP software can also help a student to provide their feedback to help the teaching staff to improve the course content and their teaching skill.

Ensure Student Satisfaction

ERP based education management system can provide a better understanding of the student in terms of both his education and extracurricular activities has a direct effect on the level of satisfaction which student experiences in a school. When the needs and the concerned of a student are addressed properly it is natural for them to excel in their academic performances. Satisfaction of the students is directly proportional to the success rates which go along with to influence the reputation of the Institution.

Before adopting an ERP based student management system, it is important to note that any ERP based programs have its fair share of expenses. All library management systems do not yield instant results nor do they improve operations overnight. The benefits of an ERP process are only realised over time.

Costs Involved in Implementing an ERP Package for a School

• Cost of hardware infrastructure as well as the price of software and licensing fee
• Post implementation testing process which requires time and effort
• Staff training course based on the knowledge of the end users
• Maintenance cost of the ERP education management system forms an integral part of the expense
• Migrating to a new school ERP system and transferring all paper documents into digital format has its own cost.

Benefits for a School Implementing an ERP Package

• Ensures transparency and access to the information controlled by the users
• Enhances the involvement of the stakeholders
• Eliminates redundant and repetitive tasks thereby saving a lot of effort and time in various departments
• Facilities centralised management and monitoring of operations
• Improves communication and helps to maintain a budget and track department wise expenses more closely.

All schools and educational institutions do not need ERP. Before implementing any ERP packages it is important to keep in mind the potential benefits and expenses which a school needs to bear in order to implement an ERP package.