Key Features & Benefits of a Travel Management System

The importance of having face-to-face encounters with your clients and partners is obvious, both intuitively and statistically. However, coordinating corporate travel requests poses a number of difficulties. An advanced new age Travel Management system is what enterprises need today in order to manage corporate travel. Some examples are Digital HRMS, Wallet HRMS & Pocket HRMS.

The criteria for managing corporate travel change depending on the type of organization. A dedicated travel management system, on the other hand, should include a few common features. From travel requests to approvals to reimbursements, an ideal travel and expense management platform should handle the entire process for you.

Features to Look for in a Travel Management System

The following are the key features of a travel management system.

1] Support for Multiple Modes

You require a platform that provides you with the most comprehensive access to flight and hotel room providers, allowing you to compare costs, dates, and offers. It's critical to select software that provides the most value for money while also providing the smoothest travel and booking experience for your employees and travel management administrators.

2] Budget-friendly

Keep an eye out for hidden extras that could detract from the system's cost-effectiveness, such as charges for lodgings, revisions to bookings, or support requests. Choose a corporate trip booking platform with a straightforward pricing structure wherever possible.

3] Form for Raising Travel Requests

Most individual details, such as name and reporting manager, are pre-filled on this form. Employees just need to enter information relevant to the upcoming trip.

4] Travel Policy Compliance

Assuring that business travel policies are followed relieves the travel manager of a significant burden. It helps to keep travel costs under control while also making it simpler for managers to approve requests.

5] Automated Reporting

You can uncover areas where you're overspending and make informed decisions that will help you save money through reports. Automated reporting feature of travel management systems is really useful.

6] Approval Hierarchies

Employee requests are sent to one or more individuals for approval after they are submitted. You can choose to have trip requests automatically approved based on specified criteria.

7] Streamlined Process

Avoid travel management software that does not provide integrated solutions; ideally, you want a one-stop shop where you can rapidly make new bookings and access/modify current ones without having to traverse between different suppliers.

8] Intuitive User Experience

When travelling, things happen, and you need a travel services system that provides you with the real-time flexibility to deal with unforeseen scenarios swiftly and efficiently, as well as friendly support staff and minimal or no fees.

9] Ease of Travel Bookings

The ideal travel management software should allow both the travel manager and staff to book tickets without having to use consumer-facing interfaces.

Benefits of Travel Management System

Whether you have a dedicated person or not, applying automation to the travel management process, including trip authorization and travel expenditure management, is the best way to go.

The key to an automated process is that it collects all of the necessary information at the outset while also allowing for modifications along the route. Employees can submit all of their information into a form that collects all of the specifics when seeking travel plans for the first time.

The form is adaptable enough to handle short weekend vacations as well as multi-week overseas trips. Employees can also preserve information such as passport numbers, known traveller numbers, and frequent flyer numbers so that they don't have to look them up each time.

You develop a workflow with an automated travel expense system that handles forwarding the travel request to the appropriate persons. Approvals are integrated into the workflow to ensure that no one is left in the dark.