In the fast-paced world we live in, we often find ourselves sending numerous emails daily. These emails are usually sent to people we barely know or have never met. It's important to remember that every word in these emails paints a picture of who we are, especially to those who don't know us personally. So, what do your words say about you? Are they warm and friendly, or do they come across as curt, formal, and indifferent? Despite the brevity and speed of email communication, it's crucial to find time to be warm and personable. It's easier than you think and takes less time than you might imagine.
Before you start typing your email, take a moment to visualize the person you're writing to. If you don't know them, imagine what they might look like. It doesn't matter if your mental image doesn't match reality. Just do them a favor and imagine them as attractive.
Next, smile at the person you've imagined. Yes, you read that right. Smile! If you're in a public place and don't want to look odd, you can smile inwardly.
This simple exercise takes no more than five seconds, but it can make a significant difference in your writing.
Smile-writing adds a warmth to your words that you don't consciously apply. Your message and its length will remain the same. You might even read it over and think it's no different from what you would have written without the smile. But trust me, it is.
I can't explain how or why this happens, but it does. When you smile at the people you write to, that smile comes through your words as if you were there in person. It's one of life's great mysteries.
Whether you're sending an email, a letter, a proposal, a memo, or a report, your words create an image of you. This image might be the only impression your recipient has of you. Making it warm and personable could make a significant difference in your future.
So, give yourself an extra presence. Smile-write.
According to a study by the University of Portsmouth, emails that convey a positive emotion are more likely to be responded to. So, the next time you're about to send an email, remember to smile. It might just make your day and the recipient's day a little brighter.
Another study by the University of Zurich found that positive emotions in emails lead to increased cooperation and decreased conflict. So, not only does smile-writing make your emails more pleasant, but it can also improve your professional relationships.
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