The Internet has several methods of sending/ receiving fax messages. The most rampantly used method is an extension of computer-based faxing.
Faxing business documents is a standard day-to-day activity in many organizations all over the world. Faxing is critical to making sure that important documents are safely sent to where they need to go.
Fax to email is a giant step forward as it bids adieu to the conventional messy and cumbersome faxing methods. Fax to Email has dramatically changed the business communication scenario. Just like the vast superiority of email over postal mail,
Fax to Email has many advantages and features that a traditional fax machine cannot provide.
The computer-based faxing entails using a fax server/gateway to the Internet to convert documents between faxes and emails. The process is often referred to as "fax to mail" or "mail to fax".
When you obtain your fax number, you also create an email address for that particular number. That email address will receive a message with an attached PDF version of all faxes sent to the fax number assigned to it.
Fax to email is a highly purposeful technology that helps people receive faxes sent to telephone numbers through their e-mail.
Fax to email solutions allows the sender to transmit his or her fax, as they would normally, with the difference that the recipient of the fax gets it directly into his/her email inbox.
Some of the salient facts about Fax to Email are:
• As there is no fax machine involved, you can limit the printing of fax messages and minimize the use of ink cartridge, toner and paper and hugely save on operational costs.
• As a traditional fax machine will automatically print every incoming fax that including spam and casual messages, tons of resources are needlessly wasted every day.
• Fax to email is environmentally friendly and you contribute to reducing pollution and this fulfills today’s crying need for developing a greener world.
• The biggest advantage is you faxes can be accessed from any device connected to the internet from anywhere and at any time. You can send/receive fax messages from any PC or mobile device.
• No need to indefinitely wait near the fax machine to send pages more so, when sending to several recipients and there is also no need to wait for the fax transmission receipt.
• No need for a separate dedicated telephone line and software. Receive your faxes directly from your mailbox (Outlook, Gmail, Hotmail etc) or your online interface.
• Your account access will be password protected and all faxes will be sent and received by secure servers of the service providers. With any fax-to-email service, the faxes you send out will be encrypted to ensure that they are secure and will arrive safely to its sender.
• A huge saving as you will not be investing in a fax machine and there are no maintenance problems and downtime.
• With no busy numbers situation, you can have multiple faxes sent to you simultaneously and you need not worry about faxes getting lost, not going through etc.
• If you are always on the move, with some service providers, you can type in your mobile phone number into your fax-to-email account, and that will alert you through a text message whenever you receive a new fax message.
• If you have a large customer base and find it difficult sending each person an individual fax, then the fax-to-email service providers will let you build a contact list and you can easily send the same fax to multiple clients simultaneously.
• If the volume of your faxing is heavy with scores of faxes a day and you are confused who sent what, you can obtain a detailed and updated log of who called the fax machine, what number they used and the time particulars.
