How to Leverage Automated Conference Calls?

With so many ways out there to connect through audio and video conferencing, it can be difficult to know which way will best suit your needs. The technological world can make it seem like the more technology is being used, the better and more advance a call is. But the idea of using a newer or more sophisticated technology doesn’t necessarily equate to getting what you need out of that technology. In this blog, we want to specifically look at automated conference calls, a relatively simple technology given all the other options out there, and discuss some scenarios in which it might be the exact technology a user needs.To briefly begin, an automated conference call is a virtual meeting room users call into using their phones. Whoever is hosting the call sets up a meeting time using any of a variety of companies. When they select the time the call will begin, they receive a number for the other parties to call to enter the meeting room. Most companies will give some sort of passcode to give the call some security. Others will ask you to list the numbers you want on the call so they can only allow those numbers to enter.One of the great features of automated conference calls is how easy they are to set up. Some companies allow a user to schedule a call as little as 15 minutes before the call begins. The automation allows a call to be set up very quickly, most companies do not have a time limit on these calls, and they are as easy to join as dialing a number and giving a security code when prompted.Various situations work well with this technology. If a team is working on a project and wants to be able to check in on the progress weekly, an automated conference call every Friday at 4pm can be a simple way to get on the same page. If a manager starts to see that people are working with conflicting information, the whole team can be on a conference call 20 minutes later to get the correction instructions. An automated conferencing can be a quick and easy way for a team leader to give information to other team members.Each of these examples point to one thing: an automated conference call is a great way to disseminate information and field a few questions quickly and easily. The simplicity of this technology makes it easy for anyone to set up or join. For any group looking to keep working on the same page, automated conference calls can be a great tool to leverage.