Business are increasingly turning towards Email archiving to help them accommodate the growing email exchange and improve performance of servers by reducing stress, as well as improve the employee productivity. However, it goes beyond storage and performance issues, as it involves many other issues and requires insights from other departments that just the IT department. You need to select the right archiving solutions that are compatible and acceptable to the legal, compliance departments, end-user communities, etc.
With email archiving solutions, businesses are able to reduce the stress on their servers, employees, and achieve higher performance for improved productivity. Without an effective message archiving system in place, organizations may have to lose their intellectual property when forced to delete old emails to be able to accommodate new emails, or spend further by investing in acquiring more server space.
When you subscribe to a message archiving system, you move your mails to an off-site server, you do not have to delete your important communication or invest heavily in on-site hardware. It also relieves the stress of the primary server, and helps employees concentrate more on business than organizing their email.
The modern email archiving solutions come with a host of basic and value added services to help your data stay safe, secure, and contribute to the growth of your business. The plethora of options available when shopping for message archiving system makes the decision making process a tough one. You need to take the opinions of many departments such as legal, compliance, user community before you decide on a particular solution.
• Easy Access : Ease of access may be the primary demand from the end-user community. You should be able to access the emails you move to an offsite server. The email archiving system should follow an easy to use interface, robust yet easy to retrieve indexing system to help you gain complete control over the data on one hand, and securing it from unauthorized access to internal or external parties.
• Reliability : You may move business critical emails to an off site server, but you still may need these emails for reference, etc., and so when selecting an email archiving solution you need to make sure that the service provider offer maximum uptime, almost 100% uptime. Maximum uptime ensures availability of information all the time helps improve productivity and enhance business opportunities.
• Compatibility : Make sure the message archiving system you subscribe to is compatible with your existing infrastructure, and hardware. A compatible system will ensure that you can migrate, access your emails with installing any new additional hardware, software or training your employees, IT Department.
• Ingest All Data : Email archiving is all about storing your emails to empty space on the primary server. Hence, the archiving solutions you select should be capable of storing the past emails, emails that your business received before installing the archiving system, and the current emails, as well. In addition, the system should be compatible with any format of storage and be able to store attachments in any format.
• Compliance : Adherence to various government and industry regulations is an important reason for email archiving. Make sure the archiving solutions you select confers to industry standards such as HIPAA, Sarbanes, etc.
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