A New Email Archiving Solution Can Increase Productivity

LONDON – When an email archiving solution and an email server do not work well together, it causes a decrease in employee productivity. If the problem is slow moving, antiquated software, employees can blow through their time trying to move between two screens to find the information they need. They can also lose time sitting through endless hours of training learning a clunky, unintegrated archiving solution. Even a poorly designed indexing tool can cause wasted work hours.

Now is always a good time to change these problems and prevent issues of work loss that are brought on when an inferior email archiving software is used. Cryoserver overcame typical time wasters and provides an integrated and elegant solution with a simple deployment strategy, regardless of which email exchange is being used.

Designed specifically to ease the transition from a legacy archiving solution, migration is a one-step process. “A variety of tools make data transfer into Cryoserver simple and fast. Our new clients are often surprised by how easy the process is,” explains Robin Bingeman of Forensic & Compliance Systems, the developers of Cryoserver.

The Import Utility was uniquely designed for transferring data from an existing system into Cryoserver. Companies can choose to store their information on an archiving appliance, or use Cryoserver software to store emails on their servers or the Cryoserver Cloud service. Import parameters can be set based on users, folders, range of dates, or email addresses.

As the import happens, each email, as well as any attachments, is indexed so that future searches are extremely rapid, make the most efficient use of employee's most valuable resource – time. Also, Cryoserver will forensically tag each email as having been sent prior to the implementation of this archiving software and the live email feed.

Tools are available for migrating from each of these archiving systems.

·         Autonomy ZANTAZ EAS (for Exchange or Notes)

·         Autonomy Message Manager for Exchange, Notes & GroupWise

·         (formerly CA Message Manager)

·         Autonomy ZANTAZ Digital Safe

·         EMC EmailXtender (for Exchange or Notes)

·         EMC SourceOnce (for Exchange or Notes)

·         EMC Centera

·         iLumin Assentor

·         Metalogix Professional Archive Manager (PAM) for Exchange

·         Microsoft Exchange, including Exchange 20013, 2010, 2007, 2003 and BPOS / Office365

·         Mimosa NearPoint

·         OpenText IXOS-eCONserver

·         Quest Archive Manager

·         SMTP

·         Symantec Enterprise Vault for Exchange (V5 – V9)

·         ZL Unified Archive

·         PST, NSF, EML & MSG files

·         Hosted archive vendors including Mimecast, MessageLabs & Proofpoint

·         Email format conversion from Notes to Exchange archives and vice versa

When Cryoserver is integrated into an email exchange system, it results in decreased employee frustration over “lost” messages which save companies time and resources. This integration results in a seamless experience for the end-user. Cryoserver's search tools are the industry's most advanced and the learning curve is very short compared to other archiving solutions. When the right equipment and software are in place, employees save time better spent on getting their work done.