Why to Opt for Email Archiving?

Irrespective of the fact whether you are working in a corporate sector or not, you must have been receiving and sending emails every day. This is because it a convenient way of communicating with friends, associates and customers. There is no doubt of that fact that email is a significant tool of communication for companies owing to its power of documenting conversations and serving as a searchable information source. According to the studies, it is suggested that ¾ of the intellectual property of a company is retained in email and messaging. Hence, it is necessary to protect data and not send it to trash. However, keeping too much info can simply overload the storage server of an organization. Now, what is the best solution in this regard? Email archiving can be one of the best solutions and it is not new and it is popular for quite some years. Let’s check out a few advantages of using email archiving solution:

§  Data Storage – While email information gets stored on live servers, it can reduce the performance as the server becomes full. The only option is deleting emails, which is not always a wise option as significant data can be lost forever or else you have to store the information somewhere else. Email archiving helps to move data to a secured off-site server or cloud. Often, advanced compression is used for reducing disk space in the archive.

§  Data Restoration – As per backup solution, email archiving helps to speed up the process when data has to be restored. This is owing to the fact that archived data takes less space. Moreover, restoring non-archived emails become easy and fast as the data on the mail server become less.

§  Data Security – If you seek the right email archiving solution, your data can be preserved and safeguarded with continuous data backup and capability of disaster recovery.  In order to get the best service, you must search for an email archiving solution provider which offers consistency, accessibility and performance with an assured 99.9% uptime.

§  Data Efficiency – Whenever live servers are overwhelmed with email data, it makes searching for a specific subject slow and gruelling. Besides, by removing email box quotas and developing automatic email archiving, you don’t have to spend precious time on email deleting and transferring them to PST files like the early days. Ultimately, while you get the proficiency to easily access archived and backed up email information, so you won’t need to engage IT department to do this for you.

§  Data Compliance – Most industries need organizations to keep track of business records. Moreover, since emails retain those records, it is not right to delete them. Some industries, including health care, financial as well as pharmaceuticals have even severe guidelines about what business records should be kept. Email archiving assures data compliance.

However, while you are considering an email archiving solution, you should research providers and choose the one which will deliver an easy solution, keeping you in control and maintaining high security and reliability standards. Opt for the best email archiving solution and secure your email.