Hiring an event planner or producer from outside appears to be a daunting task. However, it is mandatory that you screen them before hiring one for your corporate event. There are variables to consider while making the selection and this includes your event objective, budget, reason to consider external hiring and candidates available for this job. Today, there is no short of great resources and so you can pick the best to help you in creating your corporate events.
Use this guide to determine if you need an event planner or not for your corporate events, and even if you do, here are few tips to select the best candidate.
Determine event objective and event planner need
Hiring an event planner from outside starts by determining the budget of the event and this triggers the fact to know why you want an event now. Before reaching to assess an internal or external resource to plan an event, you must be ready to share the events goals.
If you are ready with clear ideas, consider the theme and message to be conveyed at the event. Determine the services and activities required to be handled. Determine the budget, build menus and select venue, take food and beverage options, entertainment, source speakers and ensure to create guest list and invitations.
If you are planning and notice many of these are unmet, it is best to hire an event planner to handle the responsibilities.
Use local sources
Finding a suitable provider for your corporate event should be done through local sources. Word of mouth is an ideal choice to hire an event planner and it helps, though not an effective approach always.
Finding a best event planner for your corporate event means to research for experienced team also having a strong reputation. Once again word of mouth is helpful. Check the local groups or with local convention for event planners. They are sure to help you.
Conduct interviews and discuss the event needs
Most event planners may be keen at first. You must focus on their expertise and bring the candidates shortlist to just three applicants. Ask each planner about how they plan, about their business, past events experience and pay attention very carefully to their responses and also to their questions, if they have put any.
Good planners will discuss to know your events objectives, budget, timeline, guests count and so on. Look for these signs. It is important to meet the person before choosing them as your event planner.
Narrow the options and proceed with selection
Take your colleagues or friends advice, if required as this involves your reputation and name in association. Check the references of candidates and ask for the clients names, dig into the history and check that they have mentioned.
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