Taking the Paper Filing Plunge

Filing of home papers, it can be a struggle but help is here! First, block out about one hour of time. Prior to that time, gather folders, labeling tools, trash container, and papers accumulated over the past week. That is correct, only those from the past week. During the hour, sort the papers into categories (you can reference suggestions from the "Filing Basics that Make a Difference" article from last month), create appropriate file folders, and place the papers into the files. Please do not forget that one of your categories can be "trash". If the paper doesn't provide crucial information and if it can be replaced, throw it out! Only about 20% of the paper that is filed is ever referenced again; therefore consider filing only the 20%.

You will notice that I didn't say anything about papers which may already be somewhat filed or completely piled. This is because dealing with a backlog can be very overwhelming. Instead vow that from the date that you start and going forward, that you will file papers as they come in. This is best done by setting aside 10 - 15 minutes a week to file. Guess what happens if you don't plan to file…you will return to piles and to a state of overwhelm. Additionally, you will be frustrated when you can't find an important piece of paper. Plus you will have wasted time that you could have used doing something that you would have enjoyed. Maintenance won't happen on its' own. You must plan it into your schedule.

What about those "old papers"? Set a timer for 15 minutes once or twice a week to go through some of the paper piles. An alternative is to sort and file a stack when you find that you need a paper from the pile. Don't just dig down to find what you need; look at what you pass along the way and put them away.

Keep your papers manageable by implementing a remove and replace policy where appropriate. For example, when you receive your new health, home, or car insurance policy, toss the previous one and replace with the new one. Unless you need to keep utility bills for tax purposes, once you receive your new bill reflecting that you paid your previous bill, you can toss the one from the preceding month.

Vigilance is your best friend when trying to keep your papers contained!