5 Benefits of Using an Automated Leave Management System

Businesses are constantly evolving and the needs of the modern enterprises are very different and constantly evolving too. Today, most enterprises have offices in more than one location, and many times, even in different cities across the globe. In such a scenario, it can get increasingly challenging to manage the attendance and leaves of so many employees working from so many different locations. This is where an automated leave management system can save the day.

One of the biggest benefits of an automated leave system to an organization is its ability to bring all the employees of the organization to a single portal. This makes it easier for the HR department to be able to view their data and process payroll accurately and on time. Modern Human Resource Management Systems (HRMS) like Digital HRMS, BeehiveHR, and GreytHR offer leave management modules to help organizations manage their employees’ leave and attendance in an optimized way. Given below are some key benefits that organizations can expect from an automated leave system.

1] Boost in Productivity & Efficiency of the HR Department

One of the biggest advantages of using an automated leave system in an organization is that it eliminates the cumbersome and time-consuming task of keeping track of employee working hours and attendance manually. After all, who can deny that processing attendance of so many employees can take hours, even if several resources are working on it meticulously. Automating the entire thing leaves the HR resources with ample time for more productive work that involves planning and strategizing. Also, with automation, the task gets done faster than it can ever be possible manually, which leads to a boost in efficiency and productivity.

2] Increased Accuracy with Negligible Errors

Attendance data for every employee is important because it is used to process the payroll. Hence, it goes without saying that even a minor error in data entry can affect the salaries of an employees and lead to a decrease in employee morale. No matter how meticulously humans may work, such huge volumes of data do present a possibility of errors – something that can be completely eliminated with an automated leave system.

3] Quick and Seamless Leave Approval

Using a paper-based system to manage the leave and attendance of employees of an organization involves several steps which can take up a lot of time for approval of leaves. With an automated leave system in place, the process of leave approval becomes a lot easier as it eliminates the need for the employee to meet the manager and the HR to get the necessary approval. Employees are able to apply for leave on the leave management portal and the manager is notified for the same. So, even if the concerned persons are out of office, the leave approval process does not get hampered.

4] Increased Data Security

The new age automated leave management systems are built around highly secure architecture with the utmost focus on data security. So, organizations can rest assured that their sensitive data is safe from threats and attacks of all kinds. Not just that, automated leave systems also protect unauthorized access to information through the implementation of access control, which means the Admin has the option to define the access right for every individual employee. With seamless integration with biometric systems, these advanced platforms can prevent activities used for “time theft”, such as buddy punching.

5] Provision to Track Data in Real Time

With advanced automated leave systems, it becomes possible to easily track employee data in real time. Real time availability of information also ensures that there are no discrepancies in the payroll calculation. This functionality helps employees to get accurate information about their leaves whenever they wish to plan for leaves or wish to calculate the number of working hours they have completed in a week. Employees can also generate leave reports for a period of a few weeks to a few months to understand their leave history in the recent past.

Implementing an automated leave system can provide multiple benefits to an organization and also help to cut down costs significantly. It’s a win-win solution for both the employees as well as the employers as in addition to the benefits mentioned above, it also makes life easy for the employees.