The Role of Recruitment Module in HRMS Software

A Human Resource Management System (HRMS) is a software that is designed to help the human resouces department in the modern enterprises to improve their efficiency through effective automation of every task. So, you have the new age HRMS software that offer several independent modules, each one of them catering to a specific functionality. Platforms like Digital HRMS, Beehive HR and BambooHR are just a few examples of such software available today.

The key modules that one gets with these software are Leave & Attendance Management, Recruitment Gateway, Onboarding, and Employee Self Service. While different software might offer different modules, the ones mentioned above are something that an organization cannot do without. Recruitment module is one of the primary modules and this article looks into the benefits it brings to the HR department, and the organization as a whole.

1] Anytime Anywhere Access

One of the biggest benefits of the recruitment gateway of a HRMS software is that it allows the recruitment personnel to access data anytime and anywhere. With data stored on the Cloud, it becomes possible to access the data even after the office hours or even on the weekends, if required. Also, personnel on leave can access data if there’s anything urgent. This prevents unnecessary delays and makes recruitment a hassle free process. Another benefit is that it allows the recruiters to access data during recruitment drives conducted outside the office premises.

2] Highly Secure Cloud Storage

With a HRMS recruitment gateway, data is stored in the Cloud, which is highly secure and protects the data from breaches and unauthorized access. This advanced level of security is seldom possible with a paper-based filing system. Human resources data is highly sensitive as it contains the personal details of the employees, which can lead to disastrous consequences in the event of unauthorized access. Another great benefit of a cloud storage system is that it protects information even in the event of a natural disaster in the area where the office is located.

3] Easy Tracking of Candidates

With so many applicants for every single job position, it can be really difficult for the recruiters to keep track of the applicant. With the HRMS recruitment gateway, this challenge is taken care of, because of the applicant tracking support offered by the new age software. With the applicant tracking system in place, it becomes a lot easier to track the many applicants, the rounds of interview they’ve cleared, the documents they have submitted, and so on. There is also the provision to sort the resumes based on the position applied for, the skill set, qualifications and more.

4] Reduced Recruitment Costs

The convenience to the HR personnel aside, the HRMS recruitment gateway also contributes to lowering the costs to the company. To begin with, the fact that it makes the recruitment process more efficient, reduces the dependency on third party recruitment agencies and advertising. This reduces the cost to a significant amount, as the company doesn’t have to pay big amounts to the agencies or spend heavily on advertising. In addition to this, there is also the savings due to low usage of paper.

5] Improved Efficiency of the Hiring Process

The multiple useful features offered by the HRMS Recruitment gateway increases the efficiency of the hiring process significantly. This is because the automation of the recruitment process makes it faster and reduces the scope of errors. Also, the fact that most of the tasks are taken care of the software, leaves the recruiters with quite a lot of time to build strategies for bringing in improvement.

Conclusion:

The HRMS recruitment gateway is indeed a requirement in the present day organizations, because recruitment has become a more complex process than what it used to be. Today, recruiters need a recruitment gateway in order to bring the most brilliant candidates on board.