What are the Human Resource Management System Features

The HR department is an integral part of any organization and plays an important role. There are various responsibilities that the department takes care of, right from bringing brilliant talent on board to carrying out the formalities of employee separation and a lot of things in between, such as managing leave & attendance of hundreds if not thousands of employees in the organization, managing working hours of employees, their performance, payroll, employee benefits, and the list can simply go on. In such a scenario, what can really benefit the HR department is a software that is designed to automate the different HR processes and this is where the Human Resource Management System/Software (HRMS) like Digital HRMS, Beehive HR and BambooHR, comes into the picture.

The HRMS software is what the HR department needs to save the time and effort of the HR team, which in turn results in a boost in efficiency and increased productivity. This article takes a closer look at the key features that a HRMS software offers and how each feature can make things easier for the HR team of organizations today.

Feature #1: Automation of Leave Management

What it is: Human Resource Management Systems today have an automated leave management system built in for seamless management of employee leaves and attendance. This feature usually has the provisions for the following:

• Defining customized leave policies
• Defining customized leave types for employees
• Adjustment of employee leave balance
• Creation & sharing of the annual Holiday Calendar
• Application of leaves by employees themselves on the portal

Why it Helps: Managing the leaves of hundreds of employees using the traditional paper-based system can be a Herculean task for the HR department. Manual process usually causes delay in leave processing, making it difficult for employees to track their leave status. With the automated leave management module offered by HRMS software today, managing leaves has become easier and hassle-free.

Feature #2: Automation of Attendance Management

What it Is: The new age HRMS software have a built-in automated attendance management feature which allows the HR department as well as the employees a transparent view of the attendance as well as the working hours. This feature usually offers the following provisions:

• Accurate management of employees, irrespective of multiple shifts and/or different geographical locations
• Creation of custom reports of employee attendance & working hours over a specific time period
• Seamless integration with biometric scanners and RFID systems for accuracy

Why it Helps: The traditional approach of managing employee attendance leaves behind the scope for errors, which is eliminated with automation. Also, the attendance reports help the employee as well as the HR to get a clear picture.

Feature #3: Automation of the Recruitment Process

What it is: The Recruitment module, which forms a part of the new age Human Resource Management System, is designed to maintain a database of current as well as prospective employees to ensure all the relevant information is at hand whenever required. The following are the provisions allowed by this feature:

• Creation of new employee records
• Creation of a database of employee information – personal as well as work-related
• Addition of relevant information regarding the employee in the organization

Why it Helps: Maintaining huge volumes of data on paper increases the chances of inaccuracies as well as missed out information. The recruitment feature allows the HR department to find all the relevant employee information at one central location for easy reference.

Feature #4: Seamless Performance Assessment

What it is: The performance assessment feature is designed to help the HR department acquire crucial information that is key for framing appraisals. The following are the provisions allowed:

• Defining the parameters for appraisal calculation
• Employees allowed to rate their performance based on pre-defined parameters
• Creation of different forms for different departments and positions in the organization
• Define permissions for appraisal

Why it Helps: Using the traditional paper-based approach often resulted in errors in the assessment of employee performance, resulting in employees not getting their due. The automation of performance assessment has made the appraisal process transparent, making it possible for employees to know what to expect.

Feature #5: Automated Report Generation

What it is: The Automated Report Generation feature allows the employees, the managers as well as the HR/admin to generate quick yet detailed reports at the click of a button. The following are a few types of reports that this feature allows:

• Attendance and working hours reports
• Leave history reports
• Employee performance reports

Why it Helps: With a manual approach, report generation can be a really tedious job, not to mention the enormous amount of time and effort required to gather the relevant data. However, automated reports have changed the game and this feature has given the employees as well as the HR the power to make informed decisions.

Conclusion:

It’s the culmination of all these helpful features that make the new age Human Resource Management System one of the most sought-after software today by organizations across the globe. In addition to the features mentioned above, there are other features that an organization may add to the HRMS software to meet their business requirements.